Remote Exam Protocol

This protocol describes a process for administering remote exams without compromising exam integrity. Students should read the instructions carefully before the exam.

Before the Exam

Students should have the following ready before the exam begins:

1. A computer with webcam, Zoom, and internet connection
2. A workspace in full view of the webcam
3. Scratch paper
4. Writing implements
5. Food or beverages, if desired

Exam Packet

Students receive a tamper-evident sealed exam packet in a 10-by-13-inch envelope. For students taking the exam remotely, the envelope includes the student's mailing address, postage, and the department return address. Exams should be sent using certified mail, and tracking numbers should be emailed to students.

Students taking the exam in person pick up the exam from the department office during the specified time.

Do not open the packet before the exam begins. If the seal is broken before the exam begins, the exam will not be accepted.

Sealed remote exam packet

The exam packet includes:

1. The exam document
2. One unsealed 9-by-12-inch envelope with the student's name in the return address area
3. One unused tamper-evident seal

Exam packet contents

Taking the Exam

On exam day, complete these steps in order:

1. Log into the Zoom classroom.
2. When instructed, and in full view of the webcam, break the seal on the exam packet and remove the contents.
3. Begin the exam immediately.
4. After the exam, put the exam document and all scratch paper into the inner envelope.

Exam materials in return envelope

1. Seal the exam using the tamper-evident seal.

Tamper-evident seal on return envelope

1. Show on webcam that the envelope has been sealed.
2. Return the exam to the department office in person or by mail. If returning by mail, the student is responsible for postage. Submission should be postmarked no later than 48 hours after the exam date.

For Administrators: Preparing the Exam Packet

Supplies required, where N is the number of students:

• N 10-by-13-inch packet envelopes
• N 9-by-12-inch submission envelopes
• 2N tamper-evident seals
• N exam documents, printed from the instructor-provided PDF
• 2N mailing labels

Prepare the Packets

1. Print labels for the packet envelopes and place them in the recipient address area. For mailed packets, include the student's address, department return address, and postage.
2. Print labels for the submission envelopes. These should match the packet-envelope labels but be placed in the return address area.
3. Print and staple the exam document.
4. Place the exam document, the unsealed 9-by-12-inch submission envelope, and one unused tamper-evident seal into the packet envelope.
5. Seal the packet envelope with a tamper-evident seal.
6. Mail exams to remote students.
7. Check out exams to in-person students during the arranged time. If you do not know the student, check ID before releasing the exam.

Send the Exam Packets

1. Print a list of students to mark off exams mailed or released.
2. For students receiving the exam by mail, mail the exam by certified mail no later than two weeks before the scheduled exam date.
3. Send tracking numbers to the instructor so they can be sent to students.
4. For students picking up the exam in person, check out exams during the arranged time and check ID when needed.

Collect Submission Packets

1. Gather all exams for pickup by the instructor or TA.
2. If an exam is returned late, mark LATE and the date and time on the submission envelope.